Parent Camper Manual

CYJ Midwest is your child’s home away from home. At CYJ Midwest, your child will gain valuable life skills. We tailor our attention to each camper’s individual needs while teaching them the lessons of living as part of a community. Each camper will come back with more self-confidence, a stronger Jewish identity, and more knowledge about Israel. Most of all, they will have a great time!

For CYJ Midwest to be a place where our campers gain the tools to make choices about their connection to Israel and Judaism we must be intentional about our Judaic and Israel-related programming. If campers, staff, and parents can look back on the summer and recognize the quality of this kind of programming, we will have moved towards the realization of this vision.

The core of our educational philosophy is that programs should be experiences that cannot take place anywhere else. They should be active, engaging, valuable and especially fun! Our programs should give our campers a sense of connection to their history, to the Jewish State and to Judaism that makes them proud of their Jewish identity. They should inspire a curiosity that carries over into the school year.

We look forward to sharing our program with you as we implement it during the summer. Contact us if you have any questions.

Camp Young Judaea Midwest is a community where we take care of each other. We follow five guiding principles at camp that are discussed throughout the camp session:

1. Treat others the way you want to be treated
2. Respect other people’s differences
3. Help people who are in need and ask for help if you need it
4. Use kind words when you speak to people or about them
5. Be a role model for others

CYJ Midwest is proud to be accredited by the American Camp Association. Developed exclusively for the camping industry, this nationally recognized program focuses on program quality, health, and safety issues and requires us to review every facet of our operation. CYJ Midwest has voluntarily submitted to this independent appraisal done by camping experts and has earned this mark of distinction. You can learn more about the American Camp Association here.

All campers are expected to familiarize themselves with our basic code of conduct before the beginning of their summer season. Please review the following material with your camper(s).

We expect campers to respect themselves and others, our camp and its facilities, our earth, and the environment. CYJ is committed to providing a safe camp environment where relationships are characterized by dignity, respect, and equal treatment. Any behavior in violation of the following policies may be cause for forfeiture of camp privileges, calls to camper’s home, and even immediate expulsion from Camp with no refund of camp fees:

1. Campers must stay on the campgrounds at all times and participate fully in all scheduled programs and activities.
2. Campers must comply with staff supervision at all times.
3. All campers must follow established curfews.
4. Campers must not bully or threaten other campers or staff.
5. Physical or verbal abuse to others will not be tolerated.
6. Campers may only be in their own cabins.
7. Campers will be held responsible for willful damage to camp or private property including, but not limited to graffiti. Parents will be held responsible for any damage caused by their child.
8. Alcohol, illegal drugs, tobacco products, matches, fireworks, and weapons of any kind have no place at camp and are forbidden.
9. All bags are subject to search.
10. To demonstrate respect for others and ourselves, only appropriate language is acceptable.
11. Staff members may instruct campers to change their outfits if their clothing choices are deemed inappropriate for the camp atmosphere.

Each camper signs the Community Agreement before attending camp; you can find it in your CampInTouch account under forms.

Please familiarize yourself with our guidelines and rules. 

Bullying and harassment of any camper are never allowed and will not be tolerated. Children argue, tease, and do hurtful things to one another from time to time. Most feel empathy, guilt, remorse, compassion and then makeup and move on. A bully does not. The bully takes perverse pleasure in using his/her power to hurt their victim, often over time or even without cause. Bullying behavior includes rejection, name-calling, spreading rumors, threats, intimidation, and physical torment.

Our staff members participate in a training program during their orientation week. As part of this training, the staff will learn:

• How to create a bully free atmosphere beginning with the first day of camp
• To recognize different styles of bullying (direct, indirect, physical, verbal, social aggression, etc.)
• To recognize warning signs of bullying
• How to intervene quickly and effectively to keep all campers safe

Please encourage your child to tell an adult if they are being bullied or experiencing any other problems at camp. Any violation of the above policy will be addressed immediately by staff and, if not rectified, can result in the dismissal of the camper.

For directions to camp, please put this address in your GPS:

E989 Stratton Lake Rd, Waupaca, WI 54981

Drop Off at Camp: Campers should arrive between 1:00 pm and 2:00 pm.

When you arrive at camp, you will pull into the front gate. A CYJ staff member will guide you to a parking spot, a nurse will collect any medications that could not be sent through Hometown Pharmacy and bags will be sorted outside of the car. A bathroom for families will not be available.

Lice Checks: If your child is found to have lice during check-in, they will undergo a hair treatment and $185 will be charged to your payment preference.

Pick Up from Camp: Families who wish to pick up their campers will need to arrive between 11:30 and 11:45 am. Families will be met at the front gate and directed to a parking spot. We ask that all families stay near their cars, while a counselor escorts the campers and their luggage to the car. Staff will help load luggage and will return medication. If you are picking on the last day of a session, you will have the option to walk around camp and or use the bathroom facilities.

Campers traveling by airplane can fly to Chicago Midway International Airport (MDW)

Parents are responsible for booking their camper’s flight, unless you are part of a group flight.

Opening Day: Both session 1 and 2 flights should arrive at Chicago Midway International Airport (MDW) between 9:00 am-11:00 am CT. A CYJ staff member will meet them at the airport and will accompany them up to camp.

If your child is flying internationally or from the West Coast, you are encouraged to have them arrive 1 day before into Chicago, Illinois (ORD for international arrivals). We will help find a family to host them.

A CYJ Midwest staff member will meet all flights. If your child is flying with a chaperoned flight, the staff member will meet the group at baggage claim. If your child is flying as an unaccompanied minor, a CYJ Midwest staff member will meet them at the gate. CYJ Midwest will provide you with the staff member’s name and phone number via email 24 hours before camp begins. All CYJ staff at the airport will be wearing staff t-shirts.

Buses will transport campers to and from the airport on arrival and departure day.

In case of emergency, make sure that your child has the following camp telephone number and instruct him/her to call camp, 224-235-4665.

Each camper should bring an additional $25 for their return trip. All money will be held in the camp safe until closing day.

Please pack kosher prepared nut-free snack(s) for the long hours of traveling. Additional snacks will be provided on the bus rides to and from camp.
Campers may bring cell phones and electronics for their flight, but they will be stored in the camp safe until closing day. All electronics will be charged before the camper’s flight as long as the camper has stored the charger in the safe.

Unaccompanied minor and baggage fees: Please make arrangements to pre-pay the round trip unaccompanied minor fee and baggage fee to the airline. If not, CYJ Midwest will charge the parent’s credit card to cover the fees.

Lice checks: If your child is found to have lice during check in at camp, they will undergo a hair treatment and $185 will be charged to your payment preference.

Closing Day:

Full session campers flying home will take a bus directly to Chicago Midway International Airport (MDW) from CYJ Midwest. Before leaving camp, CYJ will check all campers in and print off their boarding passes. A CYJ staff member will accompany them inside, help them get their luggage checked and stay with them until all flights are in the air. If a group is being chaperoned, our CYJ staff member will meet up with the chaperone, make sure they have all of the boarding passes and other information and will help them through security. The CYJ staff member will make sure the chaperone has their cell phone number in case of an emergency.

Both session flights should depart from Chicago Midway International Airport (MDW) between 3pm – 5pm CT.

*We strongly suggest sending your camper with their cell phone and charger. We will charge their phone the night before they depart, so they can reach you while they travel.

PLEASE NOTE: We are not providing any transportation to/from Chicago O’Hare International Airport (ORD) except for international or day before bus arrivals.

Once the drop off location is set, we will update the information here.

Check in & Medication Drop off: A staff member will collect any medication that could not be sent through Hometown Pharmacy (rescue inhalers and EpiPens should stay with the camper in case of an emergency).

Final Luggage & Bus Boarding: There are no assigned seats. You are free to wait for the buses to leave but we ask that you go to the drivers’ side (parking lot side to wait).

IMPORTANT: Parents are not allowed to enter the bus and campers are not able to get off the bus once they are on.

Please Note: Our transportation partners at Kobussen Bus Lines are adhering to very strict cleaning and screening protocols. Each bus is thoroughly cleaned and disinfected at the end of each trip, and drivers go through a thorough health screening at the start of each shift.

Leaving Camp:

Our buses back to Chicago will all arrive around 12:45pm (remember we are coming from Waupaca, so sometimes we hit traffic!). We recommend that you arrive at least 20 minutes before buses are scheduled to arrive. Upon arrival, the parent/guardian picking up must check in at the CYJ table.

Taste, Noar Aleph, and Noar Bet: Once we finalize which campers will be extending their stay with us, we will be in touch with specific times of both camper pick up and bus drop off.

Campers will only be released on closing day to a parent or legal guardian with identification. If someone other than the parent or legal guardian will be picking up your child(ren), you must notify the camp on the transportation form.

We do not allow campers to come and go from camp on dates other than the designated start and end dates of sessions. We do, however, understand that camp occasionally overlaps with important family functions that can’t be missed.

Please keep the following in mind:

• Consider the importance of your child’s participation in the camp program before making plans to remove your child.
• Contact our office in writing well before the summer to arrange the dates and times of pick up.
• Camp is not responsible for providing or arranging any transportation to or from camp.
• Doctor appointments, sporting events, and concerts are not valid reasons for a child to leave camp.
• We do not allow any arrivals or departures during Shabbat.

Camp Young Judaea Midwest has a no package policy.  We will continue to accept letters and flat envelopes up to and including 9 x 12 size. Other Jewish overnight camps that have instituted no-package policies report that this change lifted the burden from parents, campers, and camp staff, and has had a positive overall impact on the camp community.

Birthdays at camp are special!  Don’t worry – campers who are celebrating a birthday during their session may receive ONE birthday package. (Please do not send food or expensive gifts).  Please mark your package “Birthday, June 10) for example, so that we know when it should be delivered. Our counselors and staff are committed to making a camp birthday celebration special and unique!

Please don’t worry if your camper forgets something at home. We will allow packages with forgotten items to be sent to the Community Care Director in care of your child.  Forgotten items are necessities like shoes, glasses, pillows, etc. They are NOT magazines, stickers, notepads, etc.  We will have a stock of frequently needed items and provide them at no charge for campers who run out or lose something.   If your package contains medication or something health-related, please address it to the Camp Nurse instead of the Community Care Director.

Any packages that arrive at camp will be returned to the sender unless following the above steps.

We hope you agree that this is a positive change, and we are grateful for your cooperation. Thank you in advance for doing your part to ensure that CYJ can continue to promote and support our values and principles.

During the summer, the Camp’s office hours in Waupaca are:

Sunday -Thursday: 8:30 am – 6:00 pm Central Time

Friday: 8:30 am – 4:30 pm Central Time

Saturday: Closed in observance of Shabbat

Parents may call Camp during office hours at (224) 235-4665 during the session to inquire about their campers, but campers and counselors cannot use the phone or receive calls. An answering machine is on each night after office hours and through Shabbat. We will provide an off hours emergency number before camp.

We try our best to make sure that campers write letters at least twice a week to family, but campers may send letters to whomever they wish. Packing pre-addressed, stamped envelopes or postcards is a great way to encourage your camper to write home. It is very important for parents to write to their children-they do look forward to hearing from you. Please make your letters supportive and positive and to send one a few days before camp starts.

Note: campers do not receive mail on Saturday in observance of Shabbat. They will receive Saturday’s mail on Sunday and will be able to respond at that time.

While we have a “no package” policy, we encourage you to use creative ways of interacting with your camper through letters, which can include word puzzles, pictures, magazines, or a comic clip from the newspaper. We also offer e-letters through CampInTouch. Your letter or postcard is more than enough to encourage, uplift, and connect your child to home while leaving them free to “get away from it all,” — including from toys, gifts, and other “stuff.”

All mail should be addressed to:

Camper’s Full Name

Cabin Number (if known)

CYJ Midwest

E989 Stratton Lake Rd

Waupaca, WI 54981

If you need to send a message to your camper in Hebrew, please email it to info@cyjmid.org and we will print it for you. The CampInTouch system does not allow Hebrew.

Simply sign in and click on the Email button. Your camper’s name should appear. Type your message and hit the Send button.
Emails are printed every day (except Shabbat) at 3:00 pm CT. Any emails received after this time will be delivered to your camper the following day. All e-letters to campers are covered in the camp tuition.

How do I receive letters from my camper?

Snail Mail: Campers can bring pre-addressed, stamped envelopes and stationary to write letters. Please remind your camper to write in pen, not pencil or marker.

E-letters: Your camper can participate in the E-Letter program. eLetters offer an easy way for your child to send letters from camp back to parents or other family and friends. Each page of eLetter stationery has a unique, printed barcode.

You can send an “eLetter stack” with your camper before they leave home. Using this option, parents can print a stack of eLetter stationery (up to 20 individual pages at a time) within their CampInTouch account. Make sure to print these directly from CampInTouch and not make photocopies, as the barcodes are specifically coded for each camper’s letters.

Here is how you can receive letters quickly from your camper! Make sure to check out the tips below:

1) Log into your CampInTouch account and click on “Email”.
2) Select your camper(s) and write an email. At the bottom, there will be a checkbox next to the following sentence “I would like a handwritten eLetter reply to this email.” If you check this box, a blank sheet with a barcode will print out after your email. Your camper will receive your email AND the reply sheet.
4) Your camper will have the ability to write back this way instead of snail mail. They will turn it in with the rest of their bunk’s mail. Once we receive it from the camper, it will be scanned into CampInTouch. The barcode will make sure it goes to the right parent account.
5) Your account will let you know when an e-letter is available.
6) In order to read the eLetter, you will need to purchase CampStamps.

While we include letters TO your camper in tuition, you will need to purchase CampStamps in order to read their return responses. These are credits that cost less than postage. 
Parents/Guests can add CampStamps to their account by clicking the link at the top of the Email page. CampStamps can be carried over from year to year, and they can also be shared with other guest accounts that you have created. They are non-refundable.

What do I do if I lost my username and password?

You can get it online by going to top of the CYJ homepage, click on Login and then click on the link “Retrieve/Set Password.” You will receive an email with your username and password within a few minutes. Don’t forget to check your SPAM/JUNK folder if your password is not emailed to you within a few minutes.

Can other relatives use these services?

Certainly. Once you have set up your account, you can invite other people to access these
services. Please note that the parent is the administrator of this section. If a guest has an issue with logging in, they will need to be in touch directly with the person who invited them.

TECHNICAL PROBLEMS OR QUESTIONS?

Please call CampInTouch at 303.444.2267, Option 3

When you log into CampInTouch, you will see a link for Photos. Click there and find the year and date – you’ll be able to scroll through photos.
Photos are kept in folders by session and date found at the top of the page.

Morning
7:30 am	Hashkama (Wake-Up)
8:00 am	Mifkad Boker (Flag Raising)
8:15 am	Aruchat Boker (Breakfast)
9:00 am	T’fillot (Prayers)
9:50 - 11:45 am	Chugim (electives)
11:50 am	Kibbud (Snack)
12:00 pm	Nikayon (Cabin clean-up)
12:25 pm	Chug Tzrif (Cabin activity)

Afternoon
1:10 pm	Aruchat Tzohorayim (Lunch)
1:55 pm	Menucha (Rest Hour)
2:50 pm	Chugim (electives)
3:50 pm	Kibbud (Snack)
4:00 pm	Schiya Chofsit (Free Swim)
5:00 pm	Showers/Chofesh (Free Time)

Evening
6:15 pm	Aruchat Erev (Dinner)
7:00 pm	Mifkad Erev (Flag Lowering)
7:30 pm	Peulat Erev (Evening Activity)
9:15 pm	Lailah Tov (Good Night) Ages 7-9
9:30 pm	Lailah Tov (Good Night) Ages 10-12
9:45 pm	Lailah Tov (Good Night) Ages 13-14

Subject to Change

Laundry is done weekly. Campers should bring sufficient clothing for at least 10 days. Please label everything as CYJ Midwest is not responsible for lost or damaged items.

Tutoring for campers having a Bar/Bat Mitzvah within six months after camp can be provided, if requested in advance, by filling out the online form. We only guarantee two half-hour sessions with a qualified staff member during each session of camp. Please ensure your child brings their Bar/Bat Mitzvah materials to camp. If needed, we will arrange virtual sessions with a camper’s home tutor.

If your child’s birthday occurs during camp, you can be sure it will be a special day! All of camp will participate and your child will receive a birthday cake. We understand that this is a special day for your child, but due to our policy, we do not allow phone calls between parents and children on their birthdays. You can send a birthday package (please no food or expensive gifts).

Each camper lives in a cabin with 8-12 other campers and 2-4 counselors. Please send all bunk requests through your CampInTouch portal. You will be allowed two requests per camper. If more than one request is listed, make sure that the first camper listed is your child’s first choice. We cannot guarantee any bunk requests. CYJ does not take dis-requests for bunking. All requests are at the discretion of the Camp Director.

At CYJ Midwest, we strive to provide all of our campers with a safe and fun-filled summer. Each summer we share amazing experiences that inspire, thrill, educate, and transform each camper. CYJ Midwest is proud to join the many high-quality not-for-profit camps in the country that believe the absence of cell phones and most electronics further enhances the growth and experience of each camper. Our policy prohibiting cell phones and most electronics also helps to maintain a safe atmosphere by eliminating safety issues that can be created by technology within the communal camp environment.

Therefore:

• No cell phones or devices with screens (except specific music MP3 players) are allowed at camp. This policy applies to all campers.
• Campers flying to camp many bring a cell phone or device, but it will be collected and stored in the camp safe when they arrive at camp.

NOT ALLOWED	ALLOWED
Mobile phones, with or without SIM cards	Electronic medical devices as prescribed for documented needs such as diabetes.
iPods or MP3 players with screens and/or internet connectivity	MP3 players with pre-downloaded music
Laptops, tablets, iPads, notebook computers, etc.	Notebooks and journals
Handheld Electronic Gaming Systems of any type	Board games and card games
Smart watches, including fitness trackers with internet connections	A wristwatch; a fitness tracker that counts steps
E-readers with internet connections (kindles, nooks, etc.)	Books; E-readers with pre-downloaded material and without internet connections

Any device that is not allowed will be immediately confiscated and held until the end of the session. CYJ Midwest will not be responsible for loss or damage to confiscated devices.

Every family who sends their campers to CYJ Midwest shares our commitment to providing an experience within which their children can grow, learn and develop positive self-esteem. We cannot stress enough the importance of your role in supporting the critical camp policy that reflects the best practices throughout the residential camping network.

We are fortunate to have modern diagnostic tools in our health center, such as community physician-directed protocols, which often let us evaluate and treat the campers for minor ailments without having to leave camp. For emergencies or illnesses which call for additional medical attention, the camper will be taken to the local doctor or Emergency Room.

The health center is designed to provide care for campers who require isolation, a respite from camp routine, or for those that require more frequent observation that can reasonably be provided by the cabin staff. As a general rule, anyone with a temperature over 100.4℉ should remain in the health center until they maintain a normal temperature for 24 hours without medication and any communicable disease can be reasonably ruled out.

If you need to speak with the medical staff, please feel free to call our camp office at (224) 235-4665. Children may sometimes also need to see a local physician, dentist or orthodontist for further evaluation. You will be contacted by the medical staff regarding your child’s health if:

• The camper is confined to the Health Center overnight
• The camper requires appointments with services or physicians outside camp
• The camper requires a new prescription
• The camper requires transportation off site for emergency treatment and/or medical evaluation due to injury or sudden illness.

The Wisconsin State Board of Health and the American Camping Association require that the Health Form is on file before your camper(s) arrives at camp. All campers must have an examination by a licensed physician before leaving for camp. All forms should be completed and returned to the camp office by early May. CYJ Midwest is required by law to follow the Wisconsin State Board of Health regulations, which states that no child will be allowed into camp without this completed form. Each camper must have a physical within 12 months of the session. Please make your child’s doctor appointment early enough so that the medical forms are submitted to the camp office on time. Note: If you live in Illinois, you can use the State Medical Form for schools as your physician signed form.

All medical information is requested in our online forms, which can be accessed by clicking here. One form is the “Health History,” which includes your child’s immunization record. It must be typed in this section or the form will be incomplete. The second form is a paper form which must be downloaded and printed. Ask your child’s doctor to complete this form at the time of the physical. The form must be current and signed by you and your child’s physician. Please fax the form back (without a cover page) to the number indicated on the form or upload it directly onto your CampInTouch account. This form is child-specific with a barcode to ensure that it is automatically added to your child’s electronic record. Illinois campers can use the State Form used for schools as their physician signed form.

We prefer you to upload your printable forms to your CampInTouch account, however if you have difficulty doing so, you may email them to info@cyjmid.org or fax them to the number on the print out.

Wisconsin State Law prohibits campers from keeping any medications and prescriptions (including over the counter items such as vitamins, analgesics or anti-histamines) in the bunk area. The health center keeps all medication, except for primary inhalers and Epi-Pens. Please do not send over the counter medications that your child does not take daily to camp as we will provide them to campers on an as needed basis. If there is something you wish us not to administer to your child, please indicate this on your medical form. Our protocols for having medications sent to camp will be shared shortly.

Inhalers/EpiPens

Inhalers and EpiPens are required to be carried by the camper at all times with a back up to be kept in the Health Center. Any inhaler or EpiPen brought to camp should be indicated and explained on the medical forms so that the medical staff is aware that the campers are in possession of these items.

Charges for physician’s services, emergency room fees, and all medications will be billed directly to the camper’s parents or their health insurance carrier for any accidents, injuries or illnesses that may occur. Therefore, every camper must be covered by a health insurance policy while at camp and MUST provide a copy of the front and back of the health insurance card. CYJ also does not cover any expenses incurred as a result of pre-existing conditions.

Children may take certain medications during the year, which some physicians or psychiatrists may like to stop for a short period each year. The summer is a frequently chosen time because the child is not in school. Please be aware, however, that camp requires a high degree of attention, concentration, and stability. We, therefore, do not recommend any change in your child’s medication during camp. If your child takes any medications during the year that he/she will not be taking during the summer, it is important that we know about such a “medication vacation” well in advance of the summer. We welcome discussions about individual situations to make reasonable accommodations for your child.

Food allergies can be life-threatening. Specifically, in a camp setting, there is a risk of accidental exposure to a food allergen. Our counselors, medical staff, kitchen staff, parents, and campers must work together to minimize this risk. CYJ Midwest is a nut-free facility.

Family’s Responsibilities

• Notify us of your child’s allergies or suspected allergies in advance
• Use our Health History form in CampInTouch to fully describe the allergy and reaction if exposure occurs
• Educate and review with your child the self-management of his/her food allergy

Camper should know:

• Safe and unsafe foods
• Strategies for avoiding exposure to unsafe foods
• How and when to ask adults whether certain foods are safe
• Symptoms of allergic reaction
• How and when to tell an adult about a possible allergic response
• How to use epinephrine, if applicable

Camper’s Responsibilities

• Never trade food with other campers or staff
• Never eat anything with unknown ingredients
• Always ask an adult to check ingredients if they are unsure of the safety of a certain food
• Be proactive in the management of mild reactions, such as seeking help if a reaction is suspected
• Tell an adult if a reaction seems to be starting, even if there is no visible appearance of allergic response

CYJ’s Responsibilities

• Be informed of the availability of emergency care and how to contact it
• Review the health records submitted by parent and physicians
• Establish prevention protocols for camp, including the prevention of cross-contamination and reviewing packaging
• Make plans so that the camper with food allergies may safely participate in all activities
• Be certain that all food service or kitchen personnel are aware of, and can identify, the child with food allergies
• Discuss meal plans with parents/campers and alternative plans if necessary
• Plan how campers with food allergies will participate in meals (i.e., a camper with food allergies might go to the kitchen window to pick up a specially prepared meal which includes only safe foods)
• Ensure all staff members who will be in contact with the camper know of the allergy, can recognize the symptoms of an allergic reaction, and know what action to take if the reaction occurs
• Ensure that appropriate personnel are familiar with the use of epinephrine, where medication is located, and the protocol
• Arrange a training session before the start of camp. Train staff on the usage of epinephrine auto-injectors
• Comply with local and state regulations regarding the administration of medication
• If there are planned field trips or out of camp activities, be certain any emergency medication and authorization accompany the camper and counselors

We embrace the Jewish imperative placing health and safety as the highest of priorities in our camp community. Decreasing vulnerability to vaccine-preventable illnesses is one fundamental strategy we employ to help sustain the health of our camp community. We want to ensure that everyone attending camp this summer meets the most recent vaccination recommendations set by the American Academy of Pediatrics (AAP), the Canadian Pediatric Society, and the Center for Disease Control (CDC). Routine vaccination of all campers is a vital public health issue in the residential environment of summer camp with round-the-clock communal living. Please check your child’s medical and vaccination records or consult your child’s physician to ensure that all of the required immunizations are up to date.

All campers who are in residence at camp are required to have age-appropriate vaccines and boosters recommended by the American Academy of Pediatrics (AAP) and or Center for Disease Control (CDC). The current vaccine schedule is viewable AAP-Immunization-Schedule

Meningitis shot:

It is nationally recommended that children age 11 and up get the meningitis shot. We believe that it is a good idea to consult your doctor if your child is around that age and has not yet received this shot.

Policy Exceptions:

Gardasil or Cervarix (HPV vaccine): Though recommended by the AAP and CDC, it is a relatively new vaccine for both young women and young men, and we are not in a position to mandate its use.

Extenuating Circumstances:

We recognize that individuals who have had a documented allergy or severe adverse reaction to a particular vaccine will not be able to receive further doses of that individual vaccine. Additionally, individuals with medical conditions such as congenital immunodeficiency or HIV, malignancies receiving chemotherapy, transplant patients, and persons receiving immunosuppressive drugs and chronic steroids, will not be able to receive certain vaccines. In these instances, a physician documenting the problem and exempting the child from further doses of that specific vaccine must be furnished to CYJ Midwest. If an individual or his/her family believes that a specific situation poses extenuating circumstances, and furnishes a letter from a medical doctor (MD) substantiating this contention, CYJ Midwest will review such situations on a case by case basis.

A dental examination is advised before camp’s opening day. Please provide and note all necessary orthodontic care. An extra pair of glasses and/or contact lenses should be brought to camp (and should be left in the health center). Please attach lens prescription information with the health forms. Contact lens wearers should bring sufficient lens care supplies to last for the entire season. Charges for repairs to glasses or dental work will be billed directly to the parent(s)/guardian(s).

Click Packing List – 2025 (2)for a suggested packing list.

The American Camp Association policy and our philosophy do not allow our staff to accept tips. Our staff members are fine young people selected for their skills and integrity. They have been instructed, and have agreed, not to accept any gifts or monies from parents in accordance with ACA guidelines and professional ethics. Please consider making a donation to camp to thank your child’s counselors.

CYJ Midwest cannot accept responsibility for lost or damaged items. We ask that you do not send clothing or items of value with your camper and that you label everything. Please explain the importance of keeping track of one’s belongings to your camper. Our Lost & Found is available to campers throughout each session. If an item does not have a full name on it, we are unable to return it.

CYJ Midwest covers all expenses once the camper gets to CYJ Midwest. If your child is flying, we suggest sending them with $25 each way, which will be kept in our camp safe upon arrival at camp. Camp is not responsible for any belonging not secured in our safe.

Parents are liable for any and all damage to the camp’s property by their child(ren) and will be billed for material and labor costs from damages incurred. If such an incident occurs, the minimum charge will be $100 for any intentional damage including, but not limited to, graffiti. In addition to the fee for graffiti, the camper will have to sand and paint the affected area. Please talk to your children about the destructiveness of graffiti and let them know the consequences if the rules are not followed.

CYJ Midwest takes the safety and security of our campers very seriously. All of our staff are well-versed in our safety and emergency procedures and know what to do in case of emergency situations. Throughout the summer, we hire off-duty police officers or private security firms to patrol the campgrounds during the evening. They circle the camp along the road as well as walk through camp to ensure that everyone is safe and sound.

Camp is NOT open to visitors during the session. Please notify your camper’s relatives and friends that Camp does not allow any visitors. This policy is strictly enforced, and we make no exceptions. An overnight camp is a very special place, and it is important for your child’s sense of independence and self-reliance that they do not have parents dropping by. Visitors can be disruptive to the camp program and do pose a security risk. Children who have adjusted well to the camp setting could suffer from homesickness for days after a visit. Please respect our community, our campers, and our staff by allowing our program to run uninterrupted.

Many children miss home when they are at camp. You can help by writing often, being positive, supportive, and conveying a genuine feeling of happiness regarding your child’s stay at camp. Please encourage your child to stay at camp. It also helps to avoid using the word homesick because it gives the impression that the child might be sick.

Ninety-nine percent of missing home is gone by the third or fourth day of camp, but because the mail in Waupaca is slow, if your child is missing home, you might receive letters indicating this well into the second week of camp even though the feeling has passed. Look for up-to-date pictures of your child to see how they are doing or give us a call.

Here are a few suggestions for letter writing:

• Write a letter to your child a week before camp so there will be a letter upon his or her arrival.
• Make certain that the things you say will not contribute to missing home. For example, don’t mention special trips or how much your child’s pets miss him/her.

Our staff spend time during orientation training on how to cope with specific situations, including missing home. We deal with these situations by:

• Training our staff to listen actively. This enables us to understand and solve the problems that the child is having. It also shows the child that there is someone who cares.
• Teaching our staff to find out which activities the child enjoys and encouraging that child to participate in all activities.
• Spending time every day with our staff discussing situations so that we are aware of all issues and can help a child overcome them.
• Consulting parents-you know your child better than anyone. A member of our administrative team will be in touch with you if there is a case that we need help overcoming.

Communication of confidential family matters to Camp Young Judaea’s professional staff is imperative to ensure your child’s mental/physical health and safety. The following circumstances, regarding any camper, must be confidentially communicated to the CYJ director before the start of the camp session:

• Treatment or diagnosis for ANY psychiatric, psychological, or on-going medical situation
• Suspension of any medications for the summer
• Hospitalization for any physical or emotional reason within the immediate 12 months before attending camp
• Experience of any traumatic incident, such as parental separation, divorce, illness, or death of a close friend or family member
• Severe allergies

We encourage you to make us a full partner in planning your child’s summer by giving us all relevant and up-to-date information in order to ensure your child’s happy and successful camp experience.